Studio Two, No Second Thoughts: BODYBAR South Overland Park's Scaling Story
BODYBAR Pilates South Overland Park replaced manual, time-consuming subbing and scheduling processes with NetGym—cutting scheduling time from hours to minutes. With full visibility across two locations, integrated scheduling, and centralized communication, their team now operates with clarity, efficiency, and confidence.
9+
Hours saved per week on scheduling and sub management
100%
Visibility into instructor reliability and behaviors
2 Studios, 1 System
Full visibility across both locations in a single platform
Studio Overview
- Business Type: Multi-Location Franchisee
- Modalities: Pilates
- Locations:Overland Park & Lenexa, Kansas
- Instructors/Staff: ~40
- Scheduling System: Mariana Tek
The Challenge Before NetGym
Before NetGym, subbing and scheduling were manual, reactive, and increasingly unsustainable as the business grew.
Manual, Reactive Subbing:
Sub coverage relied on texts and emails, requiring managers to chase availability and restart the process when plans changed.
Time-Intensive Scheduling:
During schedule changes, managers spent up to 10 hours per week coordinating instructors and updating schedules manually.
Lack of Visibility Across Locations:
With two studios, there was no centralized way to see who was teaching where or manage both teams efficiently.
Operational Burnout:
The constant back-and-forth and uncertainty made scheduling energy-draining and difficult to sustain as the business scaled.
It was kind of painful and very energy draining managing subs and schedules before.
Once we brought NetGym on, it just took a lot off our plate—it was perfect.
Pam Suarez
Multi-Location Owner, BODYBAR Pilates
Why Pam Chose NetGym
As Pam prepared to open her second studio, she needed a system that could scale with her business while reducing operational strain. NetGym stood out for its seamless integration, centralized visibility, and ease of use from day one.
01 Multi-Location Visibility
Manage both studios in one platform, with full visibility into instructor schedules and sub requests across locations.
02 Mariana Tek Integration
Schedule updates happen automatically, eliminating manual entry and ensuring accuracy.
03 Centralized Communication Hub
Replace scattered texts and emails with one streamlined communication channel for updates, events, and team collaboration.
04 Instructor Insights & Accountability
Track subbing behavior and teaching load to maintain fairness and performance across the team.
Results That Matter
From 10 Hours to 30 Minutes
Weekly scheduling and sub approvals dropped from hours of work to just ~30 minutes.
Seamless Multi-Location Operations
Multiple locations are managed from one platform, replacing the patchwork of Google Calendar, Slack, and group texts.
Faster, More Reliable Coverage
Sub requests are filled quickly without restarting the process or chasing instructors.
Stronger Team Communication
Chat, updates, and shared information keep everyone aligned and informed.
Data-Driven Team Management
Visibility into instructor activity enables better decision-making and accountability.
Life After NetGym
Today, Pam runs both studios with a level of operational control that supports growth instead of slowing it down. What once required constant oversight and energy is now streamlined and predictable.
With NetGym, her team communicates in one place, schedules update automatically, and subbing happens without friction—allowing her to focus on leading her team, building community, and scaling confidently into the future.
