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Shift management Built for your whole team

With Shift Management, you can create, assign, adjust, and guide shifts—all in one place. From front desk coverage to management and admin tasks, every shift comes with clear responsibilities, real-time visibility, and built-in reminders. Keep your team in sync, ensure coverage, and eliminate the chaos of spreadsheets and group texts. Seamless, flexible, and always up to date.

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The NetGym shift calendar on a tablet, with the staff schedule on a phone in front of it

Key benefits

  • Effortless planning

    Build schedules in minutes with templates, recurring shifts, and copy tools. Give staff flexibility with sub requests, swaps, and availability management.

  • One centralized staff hub

    Bring scheduling, communication, tasks, and resources together in one place for all your staff. No more juggling spreadsheets and apps.

  • Clarity in every shift

    Attach tasks and notes so staff have clear direction. They can also see who else is on their shift crew and nearby, making teamwork easier.

A better way to run shifts

  • Built-in sub management

    Handle coverage requests and trades directly in NetGym—no more messy spreadsheets or text threads.

  • Always organized

    Recurring shifts, templates, and draft/publish tools save managers time every week.

  • Conflict-free

    Prevent double-booking with availability and role-based scheduling.

The NetGym shift templates screen, with saved Weekday Mornings templates for the front desk

Clarity during every shift

  • Tasks that keep staff on track

    Attach recurring or one-off tasks so employees know exactly what needs to get done.

  • Shift crew visibility

    See who else is on your shift (front desk, managers, instructors) and who’s working nearby. Teamwork and communication become effortless.

  • One place for everything

    Schedules, responsibilities, and team context—right in the app.

The NetGym app home screen on a phone, showing an upcoming front desk shift, a Clock in button and an opening checklist

Staff-friendly access

  • Mobile first

    Schedules and tasks live where your staff already are, the NetGym app.

  • Instant access

    Employees always have the latest version of their schedule at their fingertips.

  • Simple & clear

    Shift details are easy to read and understand, reducing confusion and last-minute questions.

The NetGym shift details screen on a phone, listing the shift crew and their locations

Your whole team, in one hub

  • Not just for instructors anymore

    The same NetGym tools that helped you manage instructor communication, docs, and resources now extend to your front desk and admin staff.

  • One system for all staff

    Schedules, communication, and resources all flow through a single platform.

  • Consistency across roles

    Everyone in your studio—front desk, management, and instructors—benefits from the same clear, reliable system.

The NetGym Roles & Permissions screen, listing roles from Business Admin to Front Desk Employee

Scheduling & managing made easy

  1. 1

    Create & assign shifts

    Quickly build schedules with role-based tags, shift templates, and draft/publish options.

  2. 2

    Share instantly with staff

    Employees see published schedules and responsibilities in-app, complete with automated reminders.

  3. 3

    Track time & coverage

    Clock-ins, availability, and reporting give managers oversight without extra tools.

  4. 4

    Provide clarity in every shift

    Staff see their assigned tasks, notes, and who else is on their shift crew, making teamwork smoother and expectations clear.

We reimagine how fitness teams connect.

No more missed messages. No more crossed wires—smooth, simple connection wherever your team is. Less chaos. More happy managers. More happy instructors. More high fives.

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Fitness instructors laughing together, with NetGym chat messages overlaid

More ways NetGym helps your team

NetGym reduces your tools and improves staff engagement

Empower your instructors and staff with a transparent and easy-to-use system. Boost morale and encourage collaboration within your team.

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Download the 6 step guide to gain back 40+ hours per month

Most studio and Group X managers spend 25% of their time on subbing and communication. This 6 step process has proven to gain back 40+ hours per month through process automation and streamlined communication.

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