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Building the staff operations to sustain the next 14 years at Mega Barre Youngstown

Mega Barre Youngstown brought fairness, accountability, and structure to staff operations—giving its founders a better system to support the business for years to come.

Confidence every class will be covered
10/10
Higher instructor accountability across the team
60%
Saved on staff coordination every week
4+ Hours
A barre class kneeling in a line at the barre at Mega Barre Youngstown

Studio overview

Business type:
Independent Studio
Modalities:
Barre, Lagree / Megaformer, Pilates, Strength, Yoga, Cardio / Dance + more
Location:
Youngstown, Ohio
Instructors:
25+
Years in business:
14 years
Scheduling system:
Mariana Tek
Visit their website

After 14 years, Mega Barre Youngstown had already built the hard part: a sustainable business, a loyal community, and a team capable of delivering a diverse fitness experience. With roughly 25 instructors, 60+ classes each week, and seven to eight modalities operating across two studio spaces, the next step wasn’t necessarily more locations—it was making sure the systems behind that success could support it for years to come.

For Founder Laura Zavadil, that meant bringing the same level of intention to staff operations that Mega Barre had spent more than a decade bringing to its member experience.

When a good coverage problem became a fairness problem

Mega Barre didn’t have an instructor team unwilling to help. In fact, the opposite helped expose the area of opportunity: instructors were stepping up, but the informal systems the studio had relied on made it difficult to distribute those opportunities fairly and give leadership the visibility it needed.

After 14 years, the question wasn’t whether these systems could technically keep working. It was whether Mega Barre wanted to keep relying on them for the next 14.

NetGym provides a systemized strategy and software to handle sub requests that are visible to staff and therefore, undeniably fair. The data speaks for itself, and I like knowing confidently that I can use that data during staff evals.

LZ

Laura Zavadil

Founder, Mega Barre Youngstown

Turning good intentions into a better system with NetGym

Mega Barre already had responsible instructors, clear expectations, and leaders who cared about treating their team fairly. What was missing was a system that could make those expectations easier to manage and give leadership objective data to support its decisions.

NetGym gave Laura that structure and data —while bringing more of the team’s day-to-day operations into one place.

  1. 01Fairer sub management

    Multiple instructors can volunteer for a class before management selects the best fit, helping Mega Barre distribute opportunities more intentionally instead of relying on response speed.

  2. 02Data-backed accountability

    Leadership can see who requests coverage, who steps up, and how often—turning staff expectations and evaluations into conversations backed by real data.

  3. 03Posts that close the communication loop

    Posts let Laura see who has viewed important updates and collect RSVPs for meetings and trainings, giving her confidence that communication actually reached the team.

  4. 04Certifications without the chasing

    Instructors can upload CPR certifications and other documentation directly into NetGym, giving Laura one organized place to keep important staff records.

  5. 05Resources in one place

    Onboarding manuals, policies, class materials, and other staff resources are centralized so instructors know exactly where to find what they need.

Just as importantly, adding structure didn’t mean adding complexity. Laura rated Mega Barre’s NetGym onboarding experience 10/10 and said the platform has been easy for instructors to learn.

Results that matter

  • 10/10 coverage confidence

    Confidence every class will be covered.

  • 10× communication clarity

    From 1/10 to 10/10 across the team.

  • 60% higher accountability

    Instructor accountability increased from 5/10 to 8/10.

  • 4+ hours saved weekly

    Less time spent managing staff operations.

  • Fairness backed by data

    Objective subbing data supports fairer decisions and evaluations.

Built to last, not just to grow

For Mega Barre, success doesn’t have to mean increasing physical locations.

After 14 years, the studio has long built something worth protecting that keeps growing every day within its existing walls: a loyal community, a diverse instructor team, and a sustainable independent business with deep roots in Youngstown.

NetGym helped Laura strengthen the infrastructure underneath it.

What once depended on Slack threads, Google Docs, memory, and good intentions now has a clearer system behind it. Coverage can be distributed more intentionally. Expectations can be supported by real data. Important communication can be tracked. And leadership can spend less time personally holding all the pieces together.

As Laura puts it, “It’s been a whole lot of work taken out of my hands. I like seeing the data and seeing who has viewed things, and I like being able to push out reminders. It’s very easy for instructors to learn.”

That’s what professionalization looks like for an established independent studio: building better systems so the people, culture, and community that made the business successful can keep thriving for the next 14 years.

A Mega Barre Youngstown client working out on a Lagree machine by the windowA Mega Barre Youngstown client holding a plank on a mini trampoline in front of a floral wall

I love NetGym. Having CPR certifications, onboarding manuals, and everything else in one place is super helpful. And I love the Posts feature—it helps me keep track of who’s seeing things and get RSVPs to meetings and trainings. It’s really well done.

LZ

Laura Zavadil

Founder, Mega Barre Youngstown

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